FF&E Coordinator

COMPANY PROFILE

Caydon USA is the US division of Caydon Property Group, a leading Australian-owned property developer. Caydon is driven by a passion to deliver places that set new standards in lifestyle offerings. Caydon cares about the longevity of our projects and aims to enrich and inspire those who live in and around our communities. With an established 20-year presence in the Australian market; Caydon has operated the US division for 3 years and has a pipeline of projects across the US, including Houston, San Diego, and Seattle.

POSITION

Caydon is seeking a highly motivated and experienced FF&E Coordinator to facilitate the selection and sourcing of Caydon’s finishes, fixtures, furniture, appliances, and equipment. This role will report directly to the USA Chief Operations Officer while working closely with Caydon’s Director of Architecture and Design in Australia and the USA based Development team. The FF&E Coordinator will be responsible for: 1) Interpreting finish selections and design intent from Australia, 2) Sourcing similar materials and finishes from sources within the United States, 3) Coordinating with third-party USA architectural firms to ensure proper documentation within construction drawings, 4) Coordinating and managing furniture selections, ordering, installation, etc., and 5) Documenting all information, housing control samples, and managing related samples/information/etc.

LOCATION

The role will be based in Houston, Texas with limited travel requirements.

TIMING

Immediate

FINISH COORDINATOR PERSONAL CHARACTERISTICS

• Flexible and willing to learn Caydon’s desired design concepts
• Open-minded and able to communicate expectations
• Able to adjust to changing designs while keeping the focus on Caydon’s design ethos
• Dedicated to evolving and improving Caydon’s designs, selections, materials, etc.

EXPECTATIONS OF FINISH COORDINATOR

• Source, collect, organize, maintain and manage all physical samples within a “Sample Room” located within the corporate office.
• Create, populate, maintain, and manage spreadsheets and databases cataloging finishes, fixtures, furniture, and equipment on all projects.
• Prepare and present information to internal and external stakeholders regarding the identification, selection, pricing, and purchasing of finishes, fixtures, furniture, and equipment.
• Assist, support, and coordinate with internal architecture team and external 3^rd party architecture teams
• Discover, maintain, and manage profitable relationships with suppliers, vendors, etc. to initiate procurement partnerships.
• Create, maintain, and manage relationships with suppliers, vendors, etc. to ensure sample room and library is stocked with the latest and most up to date materials and selections.
• Create, maintain, and manage relationships with suppliers, vendors, etc. to ensure awareness with the latest changes to products, materials, availability, etc.
• Facilitate and manage the internal review and approval process to support the design process of 3^rd party designers
• Coordinate, track, oversee, review, and approve finishes, fixtures, furniture, and equipment specifications for interior amenity areas, common spaces, unit interiors, etc.
• Assist in submittal, RFI, ASI, etc. review and comment during the construction process
• Research and assist with identifying emerging trends in finishes, fixtures, furniture, and equipment
• Create, maintain, and manage all documentation related to the finishes, fixtures, and equipment of all Caydon’s developments and the process to select and install.

ABILITIES OF FINISH COORDINATOR

• Possess a team-player mentality that can adjust within a fluid and dynamic work environment
• Receive instructions, create a work plan, execute requirements, and meet deadlines without constant oversight
• Manage interactions with multiple internal stakeholders related to a single project
• Prioritize multiple activities in a manner to best meet company expectations/goals
• Work flexible hours and coordinate with multiple time zones without constant oversight
• Embrace change and iterative innovation on all projects, activities, etc.
• Excellent organizational skills
• Proficient in MS Office suite (Excel, Word, Outlook, etc.)
• Acute attention to detail, accuracy, and ability to self-scrutinize

EDUCATION REQUIREMENTS

• Bachelor of Architecture or Interior Design from an accredited university

WORK EXPERIENCE REQUIREMENTS

• 3+ years experience in multifamily and/or condo finish, fixture, furniture and equipment design, selection, and procurement.

COMPENSATION

• Competitive base salary
• Employee Incentive / Bonus program
• Employer subsidized Medical, Vision, and Dental benefits
• 401K Program w/ employer match
• Paid time off
• Flexible work schedules
• Employee discount on apartments