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Administrative Manager, Multifamily

Salary
Competitive
Employment
Full Time
Real Estate Field
Location
West Des Moines
 IA
Postal Code
50266
Country
United States

This job is no longer active.

Description


Position Title:   Administrative Manager, Multifamily

 

Department:     Hubbell Apartment Living

 

Reports To:       Vice President, Multifamily

 

This non-exempt position works Monday through Friday, 8:00 a.m. to 5:00 p.m. with one hour unpaid for lunch. 

 

Duties and Responsibilities

 

  1. Responsible for all administrative workflow for Hubbell Apartment Living, including supervising and developing the Administrative Assistant, leading the Community Engagement Manages and Content Social Media Specialist.
  2. Executive assistant to the vice president, multifamily. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, and travel.
  3. Contributes to team effort by assisting with company initiatives for process improvements and yearly goals. Collaborates with team to devise and implement strategic improvements and ensures organizational sustainability.
  4. Serves as liaison in establishing and maintaining working relationships both internally and externally; exercises confidentiality, resourcefulness, and creativity in responding to internal and external inquiries.
  5. Receives and screens communications including telephone calls, e-mail messages, and provides assistance using independent judgment to determine those requiring priority attentions. Acts a key role in streamlining department workflow between various departments, committees, employees and vendors.
  6. Responsible for developing and implementing an employee engagement program, including coordinating large-scale events, employee appreciation and recognition.
  7. Acts as a liaison between the marketing and on-site teams by providing creative insight and direction for print and web marketing needs. Responsible for creating and preparing management proposals and department presentations.
  8. Acts as first-day sponsor for all new hires and coordinates completion of employee educational training. Serves as a resource to field employee questions.
  9. Responsible for maintaining employee education records and training, including designations, certifications, fair housing training and Non-Mandatory Education Agreements.
  10. Responsible for department service agreements and contracts from creation to execution of signatures and appropriate filing.
  11. Completes timesheet reviews biweekly, tracks sick/vacation balances and maintains department calendars.
  12. Manages inventories of office supplies, marketing and promotional materials.
  13. Other duties as assigned.

 

Special Requirements

 

  • Associate's degree in business, accounting or equivalent experience required
  • Three to five years of supervision required, with a proven track record of leadership
  • Two years’ minimum experience in property management preferred
  • Proficiency in MS Office, Word, Excel, Power Point, and Outlook
  • Experience in graphic design and/or marketing preferred
  • Proficiency in Adobe Creative Suite: InDesign, Illustrator, and Photoshop preferred
  • Exceptional written and oral communication skills
  • Strong documentation skills
  • Ability to absorb and retain information quickly
  • Ability to multitask, prioritize, and meet deadlines under pressure
  • Highly self-motivated, self-directed, and organized
  • Exceptional customer service orientation
  • Experience working in a team-oriented, collaborative environment
  • Outgoing personality with the ability to be flexible and interact with all levels of management and staff
  • Must be in a constant state of alertness to perform essential functions.

Job Function


 

Job Sector


 

Experience


2+ to 5 years


This job is no longer active.

Property Management Residential West Des Moines Full Time IA Administration Administrative Manager, Multifamily other