Assistant Property Manager

JOB SUMMARY

 

• Assist Property Manager with all aspects of two commercial buildings totaling 1.2 million square feet, known as Monroe Plaza
• Assists with all operations, and financial activities of Monroe Plaza

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

• Responds to tenant needs for both properties, ensuring that administrative and building technical staff resolve problems promptly.
• Responsible for distribution of monthly rent statements.
• Assists in preparing the annual reforecast, property budget for each property. 

• Assists in managing and coordinating financial transactions including accounts receivable, accounts payable, collection of all rents, and up-to-date maintenance of required financial records and files.

• Handles all vendor billing for the properties by processing invoices utilizing the web-based accounting program.

• Supports Property Manager in landlord operating expense recovery process-submits tenant billings for above-standard services and/or tenant expenses.

• Provides formal supervision to individual employees within a single function or operational area.

• Performs regular inspections of both Monroe Plaza properties and recommends maintenance and improvements as necessary.  Oversees coordinating vendor services and supervises as needed.

• Ensure that properties and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence.

• Coordinates access between building personnel and tenants to include tenant and vendor access to suites with security.  May oversee security staff through a review of incident reports.

• Coordinates tenant move-ins and move-outs for both properties.

• Maintains certificates of insurance for all vendors and tenants.

• Coordinates Fire/Life Safety Procedures for all tenants, including tenant-related correspondence emails, captivate newsletters, etc.

 

EDUCATION and EXPERIENCE

Bachelor’s degree (BA/BS) from a four-year college or university preferred. 
Minimum of two years of related experience and/or training in Commercial Property Management (Office). 

 

SKILLS and ABILITIES

• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Solid background in accounting and financial reporting.
• Ability to solve problems involving several options in situations.
• Team player.
• Customer service skills.
• Proficient with Yardi/Microsoft Office.

 

BENEFITS

Benefits include medical, dental, vision, life insurance, short-term disability, company match 401K, vacation, and holiday pay.

Accesso is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.