Part Time Assistant to Chief of Staff

ASSISTANT TO THE CHIEF OF STAFF – PART TIME

Time Equities, Inc. (“TEI”), an international real estate investment and development company is seeking a proactive, highly organized, multitasking yet detailed-oriented professional, to provide administrative support for the broad range of responsibilities of the Chief of Staff (COS). This highly visible position is no ordinary administrative role, as it will include engagement across the entire business including project management, administrative tasks, and event + travel planning.

As the COS reports to and directly manages the office of the Chairman and CEO, numerous projects, and several departments, the assisting role will command a high level of professionalism including exceptional verbal and written communication and grammatical editing skills. As the direction may change at any time, flexibility, prioritization, time management and a sense of digital organization will be a key to success. The broad range of interaction will also require an extremely reliable, proactive independent thinking person with strong follow-up skills worthy of entrusting with the timely completion of any task great or small.

 This role is an ideal opportunity for a talented candidate that likes to be busy, work on a variety of different projects, and thrives in a fast-paced environment. The right candidate will have the opportunity to build experience in a hands-on environment directly supporting executive leadership.

RESPONSIBILITIES

Job responsibilities include but are not limited to:

• Project management support on various projects, both corporate and property-specific;
• Provide support for various marketing and communications projects, including digital marketing, social media, email marketing, and more;
• Assisting in the planning of annual corporate retreat, including but not limited to: managing invite lists, RSVPs, securing hotels and restaurants, etc.
• Management of weekly company-wide town halls including agendas and arranging employee speakers;
• Ongoing administrative and project management support of various internal committees such as Change Committee, Women’s Equity Committee, Mentorship Committee, Executive Committee, etc.;
•  Administrative tasks include but are not limited to scheduling, accounting processing and tracking of invoices relative to budget, etc.;
• Maintenance of and execution of various follow-up charts;
• Miscellaneous items that arise every day.

REQUIREMENTS

• 2+ years of professional experience.
• Bachelor’s degree preferred.
• Project management experience preferred.
• Positive and ambitious attitude; energetic.
• Strong sense and desire for developing digital organization tools and structure; familiarity with the latest organizational tools such as Google Drive and Teams.
• Exceptional communication skills - specifically the ability to communicate clearly and in a concise manner for both professional correspondence and outward-facing [public] communications.
• Exceptional grammar and expertise in grammatical editing
• Refined communication and interpersonal skills; ability to represent COS and company in a sophisticated manner.

 BENEFITS AND PERKS:

• 401(k) Retirement Plan with company-matched contributions
• Tax-free benefits for mass transit or parking expenses
• Opportunity to enroll in an internal mentorship program
• Opportunity to serve on various internal committees such as the Change Committee and Wellness Committee
• Health and wellness opportunities including discounted gym membership options with NYSC and Class Pass
• Paid time off including vacation, sick, and personal days on a pro-rated basis

Come join a great company and start a rewarding career path in a booming industry!  

If you are interested, you must send a resume, salary expectations, and short cover letter explaining specifically why you should be the one selected to the email address provided

WHO WE ARE:

Founded in 1966, Time Equities, Inc. (“TEI”) has been in the real estate investment, development, and asset and property management business for more than 50 years. TEI currently holds in its portfolio approximately 36 million square feet of residential, industrial, office, and retail property including about 5,000 multi-family apartment units, approximately 580,000 square feet in pending acquisitions, and 1.7 million square feet of various property types in stages of pre-development and development. With 327 properties across 33 states, 5 Canadian provinces, Anguilla, Germany, Italy, the Netherlands, and Scotland, the TEI portfolio benefits from a diversity of property types, sizes, and markets. There are concentrations in the Northeast, Southeast, Midwest, and West Coast of the U.S., and new markets around the world are always being evaluated.

Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is based on qualifications, merit, and business needs.

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