Property Coordinator

Job Overview

The Property Coordinator supports the property management team in the day-to-day operations of the industrial real estate portfolio. This is a full-time, salaried position.

Core Responsibilities

• Provide general administrative and clerical support to property management team on an assigned portfolio
• Responsible for ensuring excellent tenant service by responding to all requests in a timely and courteous manner and following up to ensure satisfactory resolution of any issues.
• Prepare and maintain property and tenant lease files, records, correspondence, and notes.
• Assist with administering tenant occupancy including lease abstracting, insurance requirements, rent collection, and maintenance request procedures.
• Maintain vendor files to include preparing contracts, ensuring insurance compliance, after-hours emergency call lists  
• Assist in the completion of transaction checklists associated with portfolio activity
• Assist in the application process of all Real Estate Tax Appeals.
• Coordinate and schedule inspection and appraisals, appointments, meetings, and conference calls.
• Obtain bids for property repairs and maintenance.
• Prepare purchase orders and expense reports.
• Become proficient with the different Chart of Accounts to assist with Accounts Payable process.
• Assist as needed in the preparation of annual budgets, quarterly reforecasts, and monthly reporting.

 Required Skills

• Exceptional communication (oral and written), time management, and organizational skills
• Detail-oriented and uses a high level of accuracy working with numbers
• Excellent people skills to consistently deliver outstanding customer service
• Thrives under pressure, adaptable, and proficient with prioritizing and multitasking
• Self-motivated, assertive, and driven to initiate follow-through until resolution is achieved
• Dependable, team-oriented, demonstrates collaborative proactive problem-solving abilities along with focus to hold accountability to timelines
• Ability to proactively interface with internal & external partners

Basic Qualifications

• Bachelor’s Degree from a four-year college or university, with two to three years of relevant industry experience or an equivalent combination of education and experience.
• Relevant commercial real estate management experience, preferably with experience in industrial real estate management.
• Understanding of real estate fundamentals and basic terminology.
• Strong working knowledge of MS Word, Outlook, and Excel.
• Knowledge with Yardi Voyager, MRI, and Kardin a plus.