Project Manager Assistant

Company

Gemini Rosemont, is a fully-integrated commercial real estate platform that invests in and manages high-quality office properties located in gateway, primary and select secondary markets. Headquartered in the Southwest, the firm now employs over 200 and has regional offices in Albuquerque, Dallas, Denver, Houston, Los Angeles, New York, Peoria, San Antonio, Seattle and Tulsa.

The New York office is currently engaged in the development of a 44-unit condominium project and is has recently acquired two additional residential development opportunities, one in Manhattan and one in Williamsburg.

The candidate will be a member of Gemini Rosemont’s New York development team and report to the Vice President of Development. We are looking for an experienced, proactive construction administrator to work collaboratively with our team on the three projects mentioned above.

Job Summary

The Project Manager Assistant will support the VP of Development and assist the Project Managers to support a variety of tasks in the pursuit of real estate development projects. In this role, you will oversee tasks delegated to you by the project manager, coordinate with all necessary consultants. You will need to be highly organized, adaptable, and able to prioritize tasks while working independently. The successful candidate will have excellent communication, creative thinking and problem-solving skills.

Responsibilities

• Obtain proposals for project design and assist including the preparation of the consultant contracts.
• Monitoring the consultant contracts and processing the consultant payment requests.
• Responsible for the management of project documentation including construction plans, contracts, correspondence and financial documentation. Organization a must. Ability to enhance current office processes, procedures and filing systems a plus.
• As a record keeper, you will attend various meetings with the project manager and create meeting minutes of items discussed at the meeting and specify next steps agreed upon at the meeting.
• Assist project executives with document control and administrative tasks.
• Assist with the processing/coding of contractor invoices, assist with preparation of monthly bank draws, and coordinate with accounting as needed.
• Other duties, as needed to support projects to completion
• Traditional office duties, such as filing, copying, scanning, ordering supplies and overseeing supply reordering

Requirements

• Bachelor’s Degree and experience in real estate, construction management or related discipline or an equivalent combination of education and experience.
• Minimum of 5 years of active construction administration experience, specifically within New York City.
• Strong written and oral communications skills; ability to clearly and succinctly communicate and present information.
• Experience working with project accounting processes including budgets, invoices, and draw requests
• Strong organization and time management skills.
• Able to deal effectively with multiple priorities.
• Experience with basic construction terminology.
• Credential as notary public preferred.
• Strong interpersonal skills, with the ability to develop relationships with multiple stakeholders.
• Proficient in Microsoft Excel, Word, PowerPoint and Project
• Knowledge of Bluebeam preferred.
• Must be able to work in a fast paced/entrepreneurial environment.